InfoPlace Document Organizer
Quick access to up-to-date information is the lifeblood of workgroups. But as more people publish on the intranet, the diversity of filing styles makes it increasingly difficult to locate all documents relevant to a particular project. Information overload costs money in terms of lost productivity, lost sales opportunities, and risks associated with out-of-date information.Document Organizer from InfoPlace Inc. offers flexible document organization and find options, simplifying information retrieval on intranets. Its easy-to-use, browser-based interface is so simple that workgroups need no assistance from technical personnel.
Create a knowledge repository
InfoPlace Document Organizer transforms an abundance of information from a liability to an
asset. Using browser software, publishers place documents on an intranet server,
assign them to categories (folders), and assign properties such as version and
keywords. InfoPlace Document Organizer accepts all kinds of documents: HTML pages,
spreadsheets, word processor files, presentations, text files, image files, and
applications. In fact, any valid URL will work.
Facilitate communication and collaboration
With InfoPlace Document Organizer, project teams can share information across departments and
publish their documents on any server. Workgroup members can quickly find
documents by name, date, or other properties — without concern for the document's
physical location. The result: workgroup members can more easily collaborate and
leverage each others' work.
Enjoy freedom from filing system constraints
Create a hierarchy of categories to organize documents in any way that makes
sense to the user community-by project, product, or functional groups. The
categories need not reflect the file system hierarchy or file server locations.
Documents can appear in more than one category.
Locate documents in intuitive ways
InfoPlace Document Organizer accommodates various thinking and filing styles by enabling users
to search in multiple ways. Users gain the confidence that they can find any
document that exists "somewhere on the intranet." The benefit is a more
efficient workforce.
Administer easily, without specialized training
Administering InfoPlace Document Organizer requires no technical training. Installation is
simple and fast. Users can take advantage of InfoPlace Document Organizer immediately after
installation.
Control access to sensitive documents
For document control, the administrator selectively assigns users the ability to
add, modify, and delete categories and documents. In workgroups with sensitive
documents, the administrator can create multiple document collections,
restricting view or access privileges to authorized users.
Flexible search options
Index
View all document and category names in alphabetical order.
Table of Contents
Navigate down the hierarchy of categories and subcategories to view links to documents.
For example, a user seeking the latest service rates might drill down the following categories:
Products —> Consumer Services —> Rates
Find
Search for documents by author, date, keywords, or other properties.
What's New
View a list of categories and files added since a specified date.
Features summary
Sample applications
Sales and marketing
Used in sales and marketing organizations, InfoPlace Document Organizer doubles as a Field
Information System, providing up-to-date reference information to people who
work in different locations. Sales and marketing personnel can quickly locate
data sheets, sales presentations, product positioning papers, pricing charts,
reference account details, competitive comparisons, upcoming events, and even
online training. With ready access to information, the workgroup can maintain
continuity of service to customers despite turnover.
Project management
With InfoPlace Document Organizer, project teams can share information across different
departments. The intranet serves as a convenient repository for historical
project documents, including project schedules, technical diagrams, status
reports, engineering documents, requirements, specifications, goals, milestones,
deliverables, and open issues.
Human resources
Among the most prolific publishers in the enterprise, human resources groups can
use InfoPlace Document Organizer to disseminate up-to-date policy and benefits information.
With a single, easy-to-use information source, human resources eliminates
out-of-date information, reduces staff requirements, and manages risk by making
important policy information widely available.
Specifications
Server
Linux, Microsoft Windows, or any UNIX platform with web (HTTP) server software
To print a datasheet, download the following PDF document and view/print with Acrobat Reader:
Datasheet for InfoPlace Document Organizer